Policies

Or-E-Con 2 Code of Conduct

Or-E-Con 2 does not tolerate discrimination or harassment of any kind, including but not limited to physical assault, battery, deliberate intimidation, stalking, inappropriate language, inappropriate video, or unwelcome physical or electronic contact. This policy applies to any attendee’s interactions with fellow con-goers, program participants, volunteers and convention committee members, including panel discussions.

Be respectful of and courteous towards others. Attendees are expected to understand that one needs to ask before touching, using inappropriate video and/or inappropriate language verbally or in the chat,  and that “no” means “no.” If someone says “no” or “go away,” an attendee’s business with that person is done.

Violation of this policy can result in action by the convention committee ranging from verbal or written warnings to having the violator immediately removed from the virtual convention, and the decision of the event chair is final. Action by the convention in no way precludes the injured individual from pursuing whatever remedies, civil or criminal, they see fit.

After the event, OSFCI may take further action, including banning the violator from further events.

If you feel you are being harassed, please let the OR-E-Con Chair or the Zoom Host in the Welcome Center (main room) know. If necessary, please ask a Zoom Room Moderator (co-host) to find one of those people for you. You will be treated with respect and your concerns will be taken seriously. All names involved will be kept confidential to the extent possible, but any accused person has the right to know enough details to be able to defend himself or herself.

Please note that other behaviors, including but not limited to re-entering the virtual convention under a different name or e-mail, can also result in the actions described above.

Procedures for Enforcement

  1. The Or-E-Con 2 chair and the Zoom owners shall be designated as having the power to remove individuals from the virtual convention.
  2. The Or-E-Con 2 chair and the Zoom owners shall note any warnings given in the written security logs for the event.
  3. The Or-E-Con 2 chair is the final authority on any actions, including the removal of individuals from the virtual convention, during the event. (The OSCFI Board is only involved with any further actions taken after the close of the event.)

OSFCI Board of Directors

  1. Copies of the written security logs from the event shall be forwarded to the OSFCI secretary within two weeks of the end of the event or prior to the next scheduled meeting of the OSFCI Board of Directors (whichever comes first). The secretary will forward copies to corporate counsel.
  2. The OSFCI Board shall be informed of any removal of individuals from the virtual convention as soon as possible after the close of the event.
  3. The Board shall review any removal of individuals from the virtual convention and the event security logs at the next regularly scheduled Board meeting following the event.
  4. The Board may take further action-up to and including a permanent ban from all future OSFCI events. All such actions will be decided by a simple majority vote of the full Board.
  5. If the Board does vote to exclude someone from further events, the minimum length of that ban is one year, dating from the time of the Board decision.
  6. Anyone who is banned from further events shall be informed of this ban in writing, and be given the opportunity to appeal the ban at a following, regularly-scheduled Board meeting.
  7. Board reviews and ban appeals may be heard in closed session, upon request of either the Board or the person being heard.
  8. Anyone who owes money to OSFCI, or one of its events or activities, may not attend any other OSFCI event until this debt is satisfied. This includes (for example) debts to the Susan Petrey charity auction or an OryCon art show, but does not include private debts to dealers at an event.

Recording Policy

  1. Recording of OR e con 2 is not permitted except by the convention and only with the prior approval of all the program participants presenting the program item.  Unauthorized recording may result in expulsion.
  2. Permission to record from program participants may be revoked at any time.
  3. The Committee will inform attendees that the item will be recorded at the start to allow anyone who chooses to turn off their camera or leave the item

Smoking Policy

Do not smoke on camera.

Children’s Policy

  1. We will not collect data on children age 13 or under and their participation will require permission from a custodial parent or legal guardian.
  2. Some programming may have more adult content. Parents are urged to monitor the participation of all children 18 or under at the event.

Weapons Policy

While virtual weapons do exist, we expect you to refrain from illegal, destructive, and hazardous conduct that harms or threatens others.

A copy of the procedures for enforcement of this code are available on the OSFCI web site at https://osfci.org/code-of-conduct

OSFCI Statement of Inclusiveness

OSFCI strives to create welcoming and safe places for all to celebrate their fandoms – at our events, at our planning meetings, and in our online communities. We welcome all who are willing to welcome others.

Violations

Any violation of this policy may result in a warning, temporary convention suspension, temporary or permanent membership revocation, up to and including legal action, at OR-e-Con 2’s discretion.

Changes

This policy may be changed at any time at our sole discretion. The most current version of this policy will be on the OR-e-Con2 website, https://orecon2.orycon.org/policies/. The OFSCI code of conduct is available at https://osfci.org/code-of-conduct/.